FLORIDA ASSOCIATION OF COMMUNITY CORRECTIONS

By-Laws

 

BY-LAW I

TITLE

This Association shall be known as the Florida Association of Community Corrections.  The Association shall be incorporated as a 501(c) (3) non-profit organization under F.S.S. 617.0202.  Hereinafter this organization shall be referred to as 'FACC' or the Association.

BY-LAW II

 

MISSION STATEMENT

 

To promote excellence in community corrections through quality training, networking, and leadership.

 

BY-LAW III

 

GOALS

The primary goals of the association shall be to: Provide quality, state-of-the-art training & education. Promote communication and networking among membership and community correction organizations.

Increase public awareness and the acceptance of the effectiveness of community corrections in prevention, reduction, and deterrence of criminal and delinquent behavior.

Encourage and promote the growth of FACC.

Provide representation to decision makers on community justice issues.

Facilitate partnerships and affiliations with other justice components to enhance public safety
Assist community correction agencies in responding to the needs of victims.

Advocate and support implementation of evidence based practices

 

BY-LAW IV

MEMBERSHIP

Membership in FACC is open to all community corrections agencies, public or private, whose mission is to supervise or provide services to offenders in the community.  Each member agency shall have a liaison.  This person will be able to disseminate FACC information to agency staff that are not Associates.

Individuals may receive FACC emails by signing up as an FACC Associate. 

BY-LAW V

FINANCE

Fees

There is no fee for membership in FACC.

Registration fees for all events shall be set by the Board of Directors

Reimbursement

Officers and Directors shall be reimbursed for out of pocket expenses with prior approval of the President.

Procedures for Requesting FACC Funds:

  1. Use FACC Purchase card, if applicable or:
  2. Establish a detailed budget, including food, drink, office supplies, speaker costs and all other related expenses, plus the anticipated income
    1. Email these items to the FACC President and the Treasurer
    2. Once approved by the President, the Treasurer will mail a check
    3. Once the event has been completed, all receipts (and remaining money, if any) are to be mailed or emailed to the treasurer, within 30 days

Or

  1. Provide an invoice from a vendor and FACC check will be made out to the vendor

Bank Issued Credit Card Policy:

  1. Credit Cards shall be issued to the Current FACC President and Treasurer
  2. The President may designate additional credit card holders by notifying the Treasurer in writing of designation.
  3. Credit Cards are to be used solely for FACC related expenses
  4. Receipts for any credit card purchases are to be forwarded to the treasurer with 30 days of any credit card transaction.

The following stipends will be issued to Officers and Directors who are in good standing with FACC and who are not supported by their agency or who are retired.

Officers and Directors traveling more than 50 miles to a board meeting, who stay two nights and attend both meeting days are entitled to $100.00. If the stay is only one night they are entitled to $50.00. Officers and Directors traveling more than 50 miles to the Annual Training Institute are entitled to $50.00 per night at the Institute hotel, up to a maximum of three nights.

Public Record Compliance

All financial records are open and a matter of public record.  Information regarding accessing records may be obtained by contacting the Treasurer of the Association.

Financial Review

Have a biannual review by a Certified Public Accountant.

 

BY-LAW VI

BOARD OF DIRECTORS AND OFFICERS:

The business of the Association will be conducted by the Board of Directors which will consist of:

President

Vice President

Treasurer

Secretary

Immediate Past President

Directors (35)

Section 1 - Board of Directors shall:

Attempt to have representation from all judicial circuits in the State of Florida.

Elect, by a majority vote of the Board, any provisional officers deemed necessary.

Ensure one organization is not represented by more than four persons on the board.

Fill unexpired terms of office of Executive Committee, with the exception of the President.  This position shall be automatically filled by the Vice President.

All Officers and Directors shall abide by the FACC Code of Ethics.

Ensure Officers and Directors do not profit from their position.  Any potential conflict of interest will be reviewed by the Board of Directors and the Board's decision will be final. 

Ensure meetings are conducted under By-Law VIII, Meetings, Section 1.

Section 2 - Executive Committee:

Officers comprised of the positions of President, Vice President, Secretary, Treasurer, and Immediate Past President.

Section 3 - President shall:

Preside at all Board and membership meetings.

Present annual report of the work of Association at the annual business meeting.

Appoint all committee chairpersons.

Ensure all books, reports, and certificates, required by law, are properly maintained by the Treasurer and the Secretary.

Be an authorized signatory on all bank accounts, and may be single authorized signature on checks or drafts less than $3,000, or one of two signatures required on all checks or drafts in excess of $3,000 for the association.

Determine who is to be authorization to use and possess the Association Debit and or Credit Cards.

Section 4 - Immediate Past President shall:

Serve in this position for the time the current president remains in office.  Upon completion of this term, the Past President shall rotate off of the Executive Committee.

Section 5 - Vice President shall:

Become, in the absence or inability of the President, acting President and exercise his/her office with all the rights, privileges, and powers as if elected President.

Ensure committees are functioning and carrying out responsibilities.

Other duties as assigned by the President.

Be an authorized signatory on all bank accounts and may be single authorized signature on checks or drafts less than $3,000, or one of two signatures required on all checks or drafts in excess of $3,000 for the association.

Section 6 - Secretary shall:

Take and maintain minutes and records of Association.

Send out notices of all Board of Directors or special meetings.

Present to the Board of Directors, at any meetings, any communication addressed to the Secretary of the Association.

Disseminate Board meeting information to Officers and Directors.

Be an authorized signatory on all bank accounts, and may be single authorized signature on checks or drafts less than $3,000, or one of two signatures required on all checks or drafts in excess of $3,000 for the association.

Maintain possession of an Association Debit and or Credit Card

Section 7 - Treasurer shall:

Maintain detailed financial records of the Association accounts, using generally accepted accounting principles.

Maintain copies of any financial records as required by any Florida Statute or Federal Code.  Be an authorized signatory on all bank accounts, and may be single authorized signature on checks or drafts less than $3,000, or one of two signatures required on all checks or drafts in excess of $3,000 for the association.

Maintain possession of an Association Debit and or Credit Card.

Render a written account of the Association's finances at each Board of Director's meeting, Annual Meeting, or at the direction of the Board of Directors.  Such report is to be attached to the minutes of these meetings and posted on board member web page.

Section 8 – Board of Directors Eligibility

Any staff member of an member agency or an associate in good standing according to the FACC Code of Ethics is eligible to be elected to a position on the Board, or may be appointed as a Director or special officer, by a majority vote of the Board of Directors.

Nominations shall be provided to board at least 30 days prior to board meetings where a vote is to be held. Nominees for Board positions are not to be present during the Board meeting which deliberations regarding their nomination are discussed.

Section 10 - Impeachment Clause

Any Board Member can be removed from office, for cause, by a majority vote of the Board of Directors, at any regular or special meeting, should he/she cease to be qualified for the office, and /or fails to be responsible to the position held as provided by the By-Laws.

Section 11 – Duties of the Florida Corrections Accreditation Commission (FCAC) Commissioner

One commissioner who represents FACC on the Florida Corrections Accreditation Commission shall be appointed by the President after a nomination by the Executive Board and a confirmation by a two-thirds vote of the remaining members of the board.  To be appointed as a commissioner a person must be a member in good standing of the Association for the preceding two years prior to the appointment.

To be appointed as a commissioner, the candidate must be a supervisor, manager or director of an agency that is either accredited or has initiated the accreditation process.

The candidate must be supported financially by their agency to attend required FCAC meetings. 

It shall be the primary duty of the FCAC Commissioner to further the purposes and objectives of the Association.  In this regard the FCAC Commissioner shall:

Represent the Association at all FCAC meetings

Assist in the development and modification of all Probation Accreditation Standards

Provide assistance to agencies seeking accreditation or re-accreditation

Provide written and oral reports to the Board of Directors on a quarterly basis following any FLA-PAC Conference.  Reports to be presented at the next scheduled Board of Directors Meeting following a FLA-PAC Conference or any other related FCAC or FLA-PAC business meetings.

Section 12– Meeting Attendance

Any Officer or Director that misses 3 out of 4 board Meetings within current year (October 1 – September 30) may be subject to termination from the Board of Directors.   President shall communicate with an Officer or Director who is not in compliance to see if they intend to continue their term on the Board. The matter shall be voted upon if necessary and will be approved by a majority vote of the Board of Directors.

BY-LAW VII

ELECTION OF OFFICERS

The Board of Directors shall continue to act in the best interest of the Association and may modify election procedures should cause arise.

Nominations and the election of offices shall be made by the Board of Directors. 

Section 1 - Nominations

The Nominating Committee shall request nominations for elected positions from the Board of Directors for the offices of President, Vice President, Secretary, and Treasurer.  The Nominating Committee shall confirm acceptance of the nomination.  Each nominee shall provide a curriculum vitae of no more than 150 words in length to the Nominating Committee.  All material presented may be edited by the Nominating Committee.

The Nominating Committee will submitted nominations to the Board of Directors, prior to placement on the ballot.

Section 2 - Ballot

The FACC website shall be used for the election of officers.  The ballot shall be posted on the FACC website so as to be accessible by the Board of Directors.  The ballot shall contain the names of each nominee by elective position, in alphabetical order.  The curriculum vitae shall be included with the name on the ballot.

The ballot shall be posted on the FACC web site a minimum of forty-five (45) days prior to the date of the annual meeting of the Association. The election shall be closed ten  (10) days from date of posting the ballot. 

Section 3 - Ballot Validation

 The website shall be set to allow only one vote per Officer and Director.

Section 4 - Vote Tabulation

Each elective position shall be filled by the candidate who receives a majority of the votes cast.   The polling feature of the web site tabulates the votes.

Section 5 - Installation of Officers

Elected Officers will be installed at the annual meeting.  Each elected position and the Immediate Past President shall serve for a term of two (2) years. There are no term limits for elected positions.

Section 6 - Nominee Withdrawal

Should a nominee withdraw during the election process, the votes for the nominee will be void.  The election process will continue for the remaining nominees on the ballot.

Should an elective position no longer have a nominee the Board of Directors may provide a recommendation for a nominee, as well as offering a write-in candidate.  Time permitting, a special ballot may be prepared and a notice emailed out to the membership with an alternative cutoff date prior to the annual business meeting.  If necessary, the election may be held at the annual business meeting.

Section 7 - Provisional Officers

Provisional officers shall be considered persons appointed to an incomplete term of office and are subject to the responsibilities of the office.

BY-LAW VIII

BOARD MEETINGS

Section 1 - Frequency 

There shall be at least one Annual Business Meeting of the membership.  The time and place of the meeting shall be determined by the Board of Directors.  The purpose of this meeting shall be for the transaction of business and presentation of training, workshops, exhibits and other items of interest to the Association.

Board of Director shall meet quarterly.  Special meetings may be called by the President or a majority vote of the Board.  

Section 2- Quorum

Ten Officers and/or Directors present shall constitute a quorum. 

Section 3 – Order of Business

The order of business at meetings of the Board of Directors shall be as follows:

Roll call

Approval of the minutes of the preceding meeting

Committee Reports

Officer Reports

Old and Unfinished Business

Reports from related Agencies and Associations

New Business

Adjournment

Section 4 – Board Meeting Votes

At all meetings, votes shall be by voice vote, except when the Board of Directors determines that a written vote shall be utilized.  When a written vote is utilized the Chair of the meeting shall, prior to the voting, appoint an inspector or a committee of inspectors of election who shall count the votes and announce the results.  The votes shall be open to any member of the Board upon request.

Each member shall have one vote and such voting may be done by written proxy, specifically designating the person to whom proxy power is granted.

The president can call for a vote via email or website using the polling feature

 

BY-LAW IX

COMMITTEES

All Committees shall be appointed, as needed, by the President of the Association unless otherwise provided herein.  The Committees shall be designated as standing and/or Ad-Hoc.

The standing committees shall be:

By Laws - ensure By Laws are up to date with changes approved the Board of Directors.

Education: brainstorms ideas/topics for regional and annual training  

Finance: oversees income and expenses of the organization

Guidelines: assists in evaluating specific criminal justice standards 

Legislative: keeps members informed of pending legislation which can directly or indirectly affect our respective agencies.

Membership/Marketing: responsible for recruitment of members and vendors, implementing policies relating to Membership and oversight of public information programs

Nominating: recommends the nominees for office. Including verification of eligibility.  Reviews application for awards.

Site Selection: tours potential meeting/training sites with travel consultant, then makes recommendations for the board to vote.

Website: assesses the F.A.C.C. website on a continual basis and makes changes, as needed.

 Networking: oversees the budget for networking; makes recommendations for purchases and entertainment. Responsible for coverage for the entire time period before and during the hours the networking room is open.

BY-LAW X

AMENDMENT/REVISION PROCEDURE

The Board of Directors has the authority to amend, revise, adopt, or repeal the By-Laws at any regular or special meeting of the Board of Directors.  A two-thirds (2/3) vote of the Board is required.  A 30 day notice to the Officers and Directors is required when making a change to the By-Laws.

BY-LAW XI

BY-LAW RULES AND PROCEDURES

Robert's Rules of Order shall be the official procedures of the Florida Association of Community Corrections.  A parliamentarian may be appointed by the President to assist in ruling on proper procedure and rules that govern.

BY-LAW XII

DISTRIBUTION OF ASSETS

Upon dissolution of the corporation, the Board of Directors shall, after paying or making provisions for the payment of all the liabilities of the corporation, dispose of all of the remaining assets of the corporation by surrendering ownership of the assets to the American Probation and Parole Association, c/o The Council of State Governments, P.O. Box 11910, Lexington, Kentucky 40578-1910.

BY-LAW XIII

INTERPRETATION OF BY-LAWS

In the event that there may be questions as to the interpretation of the By-Laws of this Association, the decision of the Board of Directors shall be final.

These By-Laws were initially adopted by the general membership of Florida Association of Community Corrections at its annual meeting in Orlando, Florida on June 10, 1994.

 

Amendments to the By-Laws occurred at:

The Annual Membership Meeting June 2, 1995,

The Board of Directors Business meeting, June 2, 1997,

The Board of Directors Business meeting, October 9, 1997,

Corrections made to By-Laws May 7, 1998,

The Board of Directors Business meeting, August 13, 1998,

The Board of Director’s Business Meeting, November 4, 1999,

The Board of Director’s Business Meeting, September 28, 2000,

The Board of Director’s Business Meeting, April 4, 2002,

he Board of Director’s Business Meeting, July 7, 2008,      

The Board of Director’s Business Meeting, October 29, 2008,

The Board of Director’s Business Meeting, April 19, 2012

The Board of Director’s Business Meeting, April 14, 2014

The Board of Director’s Business Meeting, October 12, 2006,

The Board of Director’s Business Meeting, January 14, 2016

The Board of Director’s Business Meeting, April 20, 2016

The Board of Director’s Business Meeting, April 6, 2018

The Board of Director’s Business Meeting, February 4, 2019